Privacy Policy

We are very pleased about the interest you show in our business. Data protection is one of the highest priorities of H POLIS management. The use of H POLIS websites is possible without any indication of personal data. However, if a data subject wants to use special enterprise services via our website, processing of personal data could become necessary. If the processing of personal data is necessary and there is no legal basis for it, we will obtain the data subject’s consent.

The processing of personal data, such as the name, address, e-mail address or telephone number of the data subject must always comply with the General Data Protection Regulation (GDPR), as well as with the specific national data protection regulations applicable to POLIS. Through this data protection statement, our company would like to inform the general public about the nature, scope and purpose of the personal data we collect, use and process. In addition, through this data protection statement, data subjects are informed of their rights.

As a controller, POLIS has taken numerous technical and organisational measures to ensure the most complete protection possible of personal data processed through the website. However, when transmitting data over the Internet, it is in principle possible that security vulnerabilities may occur, therefore it may not be possible to guarantee absolute protection. For this reason, each data subject is free to transmit personal data to us using alternative means, e.g. by telephone.

1. Definitions

The POLIS data protection statement is based on the terms used by the European legislator for the adoption of the General Data Protection Regulation (GDPR). Our data protection statement should be readable and understandable by the general public, as well as by our customers and business partners. To ensure this, we would first like to explain the terminology used.

In this privacy statement, we use, among others, the following terms:

  • α) Personal DataPersonal data means any information relating to an identified or identifiable natural person (“data subject”). An identifiable natural person is one whose identity can be established, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or one or more factors specific to the physical, physiological, genetic, psychological, economic, cultural, social, cultural or other factors specific to the individual’s physical, physiological, genetic, psychological, economic, social, cultural, social, cultural or physical identity.
  • (b) Data subjectData subject is any identified or identifiable natural person whose personal data are processed by the controller in question.
  • (c) Processing Processing means any operation or set of operations which is performed, whether or not by automated means, on personal data or on sets of personal data, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
  • d) Restriction of processingRestriction of processing is the marking of stored personal data with a view to restricting their processing in the future.
  • e) ProfilingProfiling means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning the job performance, financial situation, health, personal preferences, interests, reliability, behaviour, location or movements of that natural person.
  • f) DeduplicationDeduplication is the processing of personal data in such a way that the data can no longer be attributed to a specific data subject without the use of supplementary information, provided that such supplementary information is kept separately and subject to technical and organisational measures to ensure that it cannot be attributed to an identified or identifiable natural person.
  • (g) ControllerA controller is the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its appointment may be provided for by Union or Member State law.
  • h) ProcessorThe processor is the natural or legal person, public authority, agency or other body that processes personal data on behalf of the controller.
  • i)    RecipientThe recipient is the natural or legal person, public authority, agency or other body to whom the personal data are disclosed, whether or not it is a third party. However, public authorities which may receive personal data in the context of a specific investigation in accordance with Union or Member State law shall not be considered as recipients; the processing of such data by those public authorities shall be carried out in accordance with the applicable data protection rules according to the purposes of the processing.
  • j) Third Party means any natural or legal person, public authority, agency or body, with the exception of the data subject, the controller, the processor and persons who, under the direct supervision of the controller or processor, are authorised to process personal data.
  • k) ConsentConsent of the data subject shall mean any freely given, specific, explicit and informed indication of his or her wishes by which the data subject signifies his or her agreement, by a statement or by a clear affirmative action, to the processing of personal data concerning him or her.

2. Name and address of the Data Controller

The controller for the purposes of the General Data Protection Regulation (GDPR), other data protection laws applicable in the EU Member States and data protection provisions is:

H ΠΟΛΙΣ

Ochiro

66033 Ochiro

Greece

Phone: 2523022154

Email: ermeidisdi@gmail.com

Website: tavernahpolis.gr

3. Cookies

H POLIS websites use cookies. Cookies are text files stored on a computer system through an internet browser.

Many websites and servers use cookies. Many cookies contain a so-called cookie ID. The cookie ID is a unique identifier for the cookie. It consists of a string of characters through which websites and servers can be associated with a specific web browser in which the cookie is stored. This allows the websites and servers you have visited to distinguish the data subject’s browser from other browsers containing other cookies. The specific browser can be identified and identified using the unique cookie ID.

Through the use of cookies, H POLIS provides the users of the website with more user-friendly services, which would not be possible without the cookie settings.

By using the cookie, the information and offers on our website can be optimised with the user in mind. Cookies allow us, as mentioned above, to identify the users of our website. The purpose of identification is to make it easier for users to use the website. A website user who uses cookies, for example, does not have to enter his/her access data each time he/she enters the website, since these are retrieved by the website and, in this way, the cookie is stored on the user’s computer. The online shop remembers the data that the customer entered in the digital shopping cart with the help of a cookie.

The data subject may, at any time, prevent the use of the cookie of our website by means of the relevant selection of the internet browser used, as well as refuse the use of cookies permanently. In addition, the cookie already used may be deleted at any time via an internet browser or other program. This possibility exists in all known internet browsers. If the data subject disables the cookie in the browser he or she uses, the full functionality of our website may not be fully usable.

4. Collection of general data and information

The website of POLIS collects a series of data and information of a general nature when the data subject or automated system enters the website. This data and information of a general nature is stored in the log files of the server. The data that are likely to be collected are (1) the type and versions of the internet browser, (2) the operating system used by the access system, (3) the website from which the system accesses our website (the so-called referrer), (4) the sub-sites, (5) the day and time the website is accessed, (6) the Internet Protocol (IP address), (7) the Internet service provider of the access system, and (8) similar data and information that may be used in the event of an attack on our information system.

By making use of this data and general information, POLIS does not draw any conclusions about the data subject. On the contrary, this information is used to (1) ensure the proper performance of our website content, (2) optimize our website content and advertising, (3) ensure the long-term sustainability of our information systems and web technology, and (4) provide law enforcement authorities with the information necessary for criminal prosecution in the event of a cyber-attack. Out of this, H POLIS analyses statistical data and information collected anonymously in order to increase the level of protection and security of our business data, as well as to ensure the optimal level of protection of the personal data we process. The anonymous data from the server logs are stored separately from all personal data provided by the data subject.

5. Possibility of communication through the website

The website of H POLIS contains information that enables a quick electronic contact with our company, as well as direct communication with us, it also contains a general e-mail address. If a data subject contacts the controller by e-mail or by means of the contact form, the personal data transmitted by the data subject are automatically stored. Personal data of this kind which are voluntarily transmitted by the data subject to the data controller shall be stored for the purpose of processing them or contacting the data subject. No transfer of such personal data is made to third parties.

6. Routine erasure and blocking of personal data

The data controller must process and store the personal data of the data subject only for the period of time necessary to achieve the purpose of the storage or for as long as permitted by the European legislator or other laws or regulations to which the controller is subject.

If the purpose of storage is not achieved or if the storage period provided for by the European legislator or other competent legislator expires, the personal data shall be excluded from processing or deleted in accordance with all legal requirements.

7. Rights of the data subject

  • α) Right of confirmationEvery data subject has the right conferred by the European legislator to obtain confirmation from the controller as to whether or not personal data concerning him or her are being processed. If the data subject wishes to exercise the right of confirmation, he or she may, at any time, contact any employee of the controller.
  • (b) Right of accessEvery data subject has the right conferred by the European legislator to be freely informed at any time by the controller of the personal data stored concerning him or her and to obtain a copy of that information. In addition, the European Directives and Regulations give the data subject the right of access to the following information:
    • the purposes of the processing,
    • the relevant categories of personal data,
    • the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organisations,
    • where possible, the period for which the personal data will be stored or, where this is not possible, the criteria determining that period,
    • the existence of a right to request the controller to rectify or erase personal data or to restrict the processing of personal data relating to the data subject or a right to object to such processing,
    • the right to lodge a complaint with a supervisory authority,
    • where the personal data are not collected from the data subject, any available information on their origin,
    • the existence of automated decision-making, including profiling, as provided for in Article 22(1) and (4) and, at least in those cases, meaningful information on the logic followed and the significance and envisaged consequences of that processing for the data subject.

    In addition, the data subject has the right to obtain information on whether personal data are transferred to a third country or an international organisation. Where this is the case, the data subject has the right to be informed of the appropriate safeguards taken during the transfer.If a data subject wishes to avail himself or herself of the right of access, he or she may, at any time, contact an employee of the controller.

  • (c) Right of rectificationEvery data subject has the right conferred by the European legislator to require the controller to rectify without undue delay inaccurate personal data relating to him or her. Having regard to the purposes of the processing, the data subject has the right to require the completion of incomplete personal data, including by providing a supplementary declaration.If the data subject wishes to exercise the right of rectification, he or she may, at any time, contact an employee of the controller.
  • (d) Right to erasure (“right to be forgotten”)Every data subject has the right conferred by the European legislator to request the controller to erase personal data relating to him or her without undue delay and the controller is obliged to erase personal data without undue delay if one of the following grounds applies, insofar as the processing is not necessary:
    • The personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed.
    • The data subject shall withdraw the consent on which the processing is based in accordance with Article 6(1)(a) of the General Data Protection Regulation or Article 9(2)(a) of the General Data Protection Regulation and where there is no other legal basis for the processing.
    • The data subject objects to processing pursuant to Article 21(1) of the General Data Protection Regulation and there are no compelling legitimate grounds for processing or the data subject objects to processing pursuant to Article 21(2) of the General Data Protection Regulation.
    • The personal data were unlawfully processed.
    • The personal data must be erased in order to comply with a legal obligation under Union or Member State law to which the controller is subject.
    • The personal data have been collected in connection with the provision of information society services referred to in Article 8(1) of the General Data Protection Regulation.

    If one of the above-mentioned cases applies and the data subject expresses the wish to delete the personal data held by H POLIS, he or she may, at any time, contact an employee of the controller. Any employee of H POLIS shall ensure prompt compliance with the erasure request.Where the controller has made the personal data public and is obliged pursuant to paragraph 1 of Article 17 to erase the personal data, the controller shall, taking into account the available technology and the cost of implementation, take reasonable steps, including technical measures, to inform the controllers processing the personal data that the data subject has been informed of the erasure of the personal data. A POLIS employee will ensure that appropriate measures are taken in each individual case.

  • (e) Right to restriction of processingEvery data subject has the right conferred by the European legislator to obtain from the controller the restriction of processing where one of the following applies:
    • The accuracy of the personal data shall be challenged by the data subject for a period of time that allows the controller to verify the accuracy of the personal data.
    • The processing is unlawful and the data subject objects to the erasure of the personal data and requests instead the restriction of their use.
    • The controller no longer needs the personal data for the purposes of processing, but the data are required by the data subject for the establishment, exercise or defence of legal claims.
    • The data subject has objected to the processing in accordance with Article 21(1) of the General Data Protection Regulation, pending verification of whether the legitimate grounds of the controller override those of the data subject.

    If one of the above-mentioned cases applies and the data subject expresses the wish to restrict the processing of personal data held by H POLIS, he or she may, at any time, contact an employee of the controller. Any employee of H POLIS must ensure immediate compliance with the request for restriction of processing.

  • f) Right to data portabilityEvery data subject has the right conferred by the European legislator to receive personal data concerning him or her, which he or she has provided to a controller, in a structured, commonly used and machine-readable format. He or she shall still have the right to transmit those data to another controller without objection from the controller to whom the personal data were provided, insofar as the processing is based on consent given in accordance with Article 6(1)(a) or Article 9(2)(a) of the General Data Protection Regulation or a contract in accordance with Article 6(1)(a)the General Data Protection Regulation and the processing is carried out by automated means, to the extent that the processing is not necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.Furthermore, when exercising the right to data portability pursuant to Article 20(1) of the General Data Protection Regulation, the data subject shall have the right to request the transfer of such personal data directly from a data controller.
  • (g) Right to objectAny data subject shall have the right conferred by the European legislator to object, at any time and on grounds relating to his or her particular situation, to the processing of personal data concerning him or her which is based on Article 6(1)(e) or (f) of the General Data Protection Regulation. The same applies to profiling based on those provisions.POLIS must no longer process personal data in the event of an objection, unless it can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or for establishing, exercising or supporting legal claims.If POLIS processes personal data for direct marketing purposes, the data subject shall have the right to object to the processing. The same applies in the case of profiling to the extent that it relates to such direct marketing. If the data subject objects to the processing of the data by POLIS for direct marketing, POLIS may no longer process the personal data for these purposes.In addition, the data subject, on grounds relating to his or her particular situation, has the right to object to the processing by POLIS of personal data concerning him or her for scientific or historical research purposes or statistical purposes in accordance with Article 89(1) of the General Data Protection Regulation. In addition, the data subject is free in the context of the use of information society services and without prejudice to Directive 2002/58/EC to exercise his or her right to object by automated means using technical specifications.
  • h) Automated individual decision-making, including profilingEach data subject has the right conferred by the European legislator not to be subject to a decision taken solely on the basis of an automated procedure, including profiling, which produces legal effects concerning him or her or significantly affects him or her in a similar way, where that decision (1) is not necessary for the conclusion or performance of a contract between the data subject and the controller.If the data subject wishes to exercise the rights concerning automated decision-making, he or she may contact an employee of H POLIS.
  • i) Right to withdraw consentEach data subject has the right conferred by the European legislator to withdraw at any time his or her consent to the processing of personal data concerning him or her.If the data subject wishes to exercise the right to withdraw consent, he or she may contact an employee of H POLIS.

8. Legal basis for the processing

Article 6(1)(a) of the General Data Protection Regulation is the legal basis for the processing for which we obtain consent for a specific purpose. If the processing of personal data is necessary for the performance of an agreement to which the data subject is a party, such as where the processing is necessary for the supply of goods or the provision of a service, the processing is based on Article 6(1)(b) of the GDPR. The same applies to processing operations which are necessary for pre-contractual measures, for example in the case of enquiries about our products or services. If our company is subject to a certain obligation which requires the processing of personal data, such as the fulfilment of tax obligations, the processing is based on Article 6(1)(c) of the General Data Protection Regulation. In rare cases, the processing of personal data may be necessary to protect the vital interests of the data subject or another natural person. This is the case, for example, when a visitor is injured in our company and his or her name, age, insurance data or other vital information is disclosed to a doctor, hospital or other third party. In this case, the processing is based on Article 6(1)(d) of the General Data Processing Regulation. Finally, processing operations may be based on Article 6(1)(f) of the General Data Protection Regulation. This legal basis is used for processing operations that are not covered by any of the above mentioned cases, if the processing is necessary to serve the legitimate interests of our company or a third party, unless such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require the protection of personal data. Such processing operations are permitted as they are explicitly mentioned by the European legislator. Such a legitimate interest is deemed to exist where the data subject is a customer of the controller (paragraph 47, sentence 2 of the Preamble to the General Data Protection Regulation).

9. The legitimate interests pursued by the controller or third party

Where the processing of personal data is based on Article 6(1)(f) of the General Data Protection Regulation, our legitimate interest is the pursuit of our business for the benefit of the well-being of all our employees and shareholders.

10. Retention period of personal data

The criteria used to determine the retention period of personal data is the legal storage period. After this period has elapsed, the relevant data shall be deleted to the extent that they are no longer necessary for the performance or conclusion of the contract.

11. Provision of personal data as a legal or contractual requirement – Requirement necessary for the conclusion of a contract – Obligation of the data subject to provide personal data – Possible consequences of failure to provide such data

We make it clear that the provision of personal data is partly required by law (e.g. by tax provisions) or may result from contractual provisions (e.g. providing information to the counterparty). Sometimes it may be necessary for the conclusion of a contract for the data subject to provide us with personal data, which we will then process. The data subject is obliged, for example, to provide us with personal data when entering into contracts with our company. Failure to provide such personal data may result in the inability to conclude the contract with the data subject. Before the data subject provides the personal data, the data subject should contact an employee. The official will inform the data subject whether the provision of the personal data is a legal or contractual obligation or is necessary for the conclusion of the contract, whether there is an obligation to provide the data and the consequences of not providing the personal data.

12. Automated decision-making process

As a responsible company, we do not use automated decision-making or profiling processes.

Developed by the specialists for LegalTech at Willing & Able that also developed the system for work time tracker. The legal texts contained in our privacy policy generator have been provided and published by Prof. Dr. h.c. Heiko Jonny Maniero from the German Association for Data Protection and Christian Solmecke from WBS law.